libraries@cambridge: Production Jobs


Some shelflists can be obtained by using the appropriate ad hoc query in the reports@cambridge interface. Some examples are:

  • List of bib records coded as electronic resources (coded as electronic resource in 007)
  • List of titles at a location with the amount of times they have been issued between two dates
  • List of items by item status
  • List of items by item type
  • Shelflist by location, not including item information
  • Shelflist by location, including item information

Other shelflists can be produced by the libraries@cambridge Team. The information will be sent by e-mail in the form of a zipped Excel spreadsheet file which can then be printed by the requesting library. Unless otherwise requested the shelflist will be initially be sorted by location code and then by classmark.

The list can be produced based on either the Holdings records or the Item records at the specified location(s).

Partial shelflists (for example a specified classmark range) of the records at a specified location can also be produced.

Unless otherwise requested the list includes, for each record, the following fields:

  • Location code
  • Location name
  • Call number/classmark
  • Author
  • Title
  • Edition
  • Imprint
  • ISBN

If the list is based on Item records, item barcode number information will also be included, as well as the status of the item ("Charged", "Missing", etc.) at the time the list was created.

Requests should be submitted by sending an e-mail to or by telephoning the libraries@cambridge Team (tel: 33103) at least 7 days before the list is required. To ensure the list is sent to you in time and to avoid any confusion please state the date by which the list is required.



N.B. Accessions lists by holding and by item are available via the Reports@cambridge web service. Please use these in the first instance and only contact the libraries@cambridge team if these fail to meet your requirements.

A list of recent acquisitions can be produced in electronic form and sent by e-mail in one of the following formats:

  • a zipped Excel spreadsheet file
  • a rich-text format (.rtf) file that can be opened in Word
  • a comma-delimited text file that can be imported into a spreadsheet package such as Excel.

Lists can be sorted either by author/title or by classmark.

At the moment the submitting of the job to create the list and processing of the data has to be done manually. As a result we can only offer production of a list at the most once per month per library.

To request a list, send an e-mail to specifying the following details:

  • In what format do you want the list - rich-text file, zipped Excel spreadsheet or comma-delimited text file?
  • How is the list to be sorted - author/title or classmark?
  • The start and end date for the period you want the list to cover (previous calendar month will be assumed by default).




Libraries already circulating through Voyager can order top-up runs of blank barcodes for new books/borrowers.


Barcode details

The dimensions of each individual barcode is 70mm x 35mm.

They are printed in sheets of 24 barcodes (8 rows of 3 across).

The barcodes are white multi purpose labels. They are laser-printed but not laminated.



The bacodes produced by libraries@cambridge are encoded using the Telepen-Ascii format. Before ordering bacodes from us please ensure that your scanners are able to read this format. Check with your Computer Officer if you are unsure.

Price (excluding VAT):

Book/borrower barcodes: £12.00 per thousand

(PLEASE NOTE: Minimum order = 1000)

VAT will be added to orders from Colleges and non-University institutions.


An internal purchase order specifying which type of barcode is desired (book or borrower) should be generated on CUFS and sent to libraries@cambridge at the University Library at least 7 days before the barcodes are required, with the University Library as the supplier.

Colleges and non-University institutions should send an official order.

Orders should be marked for the attention of Angela Pittock.


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