Content policy
Use policy
Privacy policy 
Submission policy
Metadata policy
Preservation policy
Notice and takedown policy

Content policy

DSpace@Cambridge is the institutional repository for the University of Cambridge. It will accept any kind of digital content of a scholarly, educational, administrative or heritage nature created by or owned by employees or departments of the University of Cambridge. Other collections may also be accepted for submission if they are seen as of importance to the University of Cambridge; this will be reviewed by the DSpace team in collaboration with the University Library management on a case by case basis. Charges may apply.

In order to be deposited into DSpace@Cambridge the content must fulfil the following criteria:

• The content must be in digital form and if possible in open formats.
• The content should be complete, e.g. not require further updates.
• The author/owner must have sufficient authority and be willing to grant DSpace@Cambridge the right to distribute the work and preserve it.
  
• The content must not include any sensitive personal data.
• Content may, if the circumstances require it, be closed access only. This will be reviewed on a case-to-case basis by the content owner together with the DSpace@Cambridge team.

Examples of content:

• Articles, peer review papers, preprints and conference papers
• Audio and video
• Images
• Learning objects
• Research data
• Peer review papers, preprints and conference papers
• Reports
• Theses
• Working papers

Use policy

Deposited works in DSpace@Cambridge are freely available for access, printing and download for the purposes of non-commercial research or private study only. Users may make or use personal copies in print or electronic format as permitted under statutory provisions of the Copyright, Designs and Patents Act 1988 as amended.

Users agree to acknowledge in any publication, based wholly or in part on a deposited work, the original author(s)/creator(s), and publisher where applicable, of the deposited work.

Full items must not be harvested by robots except transiently for full-text indexing or citation analysis. Full items must not be sold commercially without formal permission of the copyright holders.

For further details please consult the End-user terms of use. 

DSpace@Cambridge reserves the right to charge for the storage and preservation of large collections.

Privacy policy

DSpace@Cambridge follows the Cambridge University Library Privacy Policy.

Submission policy

Presently, self-archiving of works in DSpace@Cambridge is limited to the employees and students of the University of Cambridge. Any copyright violations are entirely the responsibility of the authors/depositors.

In self-archiving work(s) in DSpace@Cambridge, authors grants DSpace@Cambridge the right to:

• Reproduce the deposited work(s) for archiving and preservation purposes.
• Reproduce the deposited work(s) and make them available to the public on the Internet.

Copyright in the deposited work(s) remains with the author of the deposited work(s), save for any rights that may be held by third parties in materials included in the deposited work(s).

If the deposited work is a product of multiple authors, in the deposit agreement the depositor warrants i.e. legally promises, that s/he has secured permissions from all other authors to deposit the deposited work in DSpace@Cambridge under the terms of the deposit agreement.

For departments where department administrators, computer officers or other people rather than the author him/herself are responsible for deposit, the department and its employees are themselves responsible to ascertain that the authors are aware of the conditions of which the content is deposited.

Items may not be deposited in DSpace@Cambridge until any embargo period enforced by copyright holders has expired (due to software limitations, when embargo support is implemented this should be removed).

Also see the separate DSpace@Cambridge policy for college use of DSpace@Cambridge.

Preservation policy

Cambridge University Library and the University Computing Service are committed to the long term preservation of deposited items in DSpace@Cambridge.

Items will be migrated to new file formats where necessary.

• It may not be possible to guarantee the readability of unusual file formats.
• The repository stores and maintains its files according to current best practice.
• The original file will be retained for all items, in addition to any upgraded formats. More information regarding formats to be deposited in DSpace@Cambridge. 

The development of a preservation strategy is planned for 2009, and it will be made available on this web site when finished.
In the event of the repository being closed down the database will be transferred to another appropriate archive.

Notice and takedown policy

DSpace@Cambridge is a digital archive and the intention is that deposited content should not be removed. In the event of a complaint acceptable reasons for withdrawal include:

• Proven copyright violation or plagiarism
• Legal requirements
• National Security
• Falsified research

If you wish to issue a complaint regarding items available in DSpace@Cambridge, please include the following information in your notice:

• Your contact details
• Bibliographic details for the item, including a URL
• An outline of the nature of the complaint

The complaint can either be sent to support@repository.cam.ac.uk or DSpace@Cambridge, Cambridge University Library, West Road, Cambridge CB3 9DR.

On receipt of a complaint the DSpace@Cambridge team will:

• Make an initial judgement of the validity of the complaint
• Withdraw the item in question from public view
• Return an acknowledgement in writing that the complaint has been received.
• The complaint will then be reviewed by the DSpace@Cambridge team together with the DSpace@Cambridge managing bodies and if necessary the University's Copyright Officer.
• If the grounds of the complaint are considered plausible, the material will be permanently withdrawn from DSpace@Cambridge. Once a work has been deposited in DSpace@Cambridge and subsequently removed, metadata to the deposited content will always remain to avoid loss of historical record together with a note explaining the reasons for withdrawal. The metadata of withdrawn items will not be searchable.