Reference management tools
Many software tools are available to help students and researchers collate and manage citations and references. Here are a few recommendations from library staff:
If after reading this documentation, you require further assistance in enabling reference management software to work with library resources, please contact the eresources helpdesk.
Mendeley is a brand new research management tool for desktop & web, aiming to transform the way researchers manage reference papers. Billed as an 'itunes for research papers', Mendeley allows you to create and store your own personal library, or import an existing set of references and material.
- PDF's can be viewed and annotated in the desktop interface,
- Bibliographies can automatically generated in word documents
- Users also get access to an online version of their bibliographies
- Citations can be quickly imported from the library's major ejournal suppliers, including Science Direct, Wiley Interscience and EBSCO.
Configuring for use with Cambridges' ejournal holdings:
- When viewing a Menderley web page describing a journal article, click on the dropdown 'find this paper at:'
- Click on 'edit library access links', a configuration box should display
- Choosing libraries from a list should display 'Cambridge University Library'
- Alternatively, add manually and enter http://tf5lu9ym5n.search.serialssolutions.com/ as the base URL
Mendeley is free to use, and available for Windows, Mac OS X and Linux. The terms and conditions of the service can be viewed before creating an account, although one is not necessary to use the software.
Zotero is a fully featured citation collection and management suite for the Firefox web browser that interfaces with Endnote and Refworks via its export feature. It can be used to automatically take lists of results from the Newton catalogue display or from numerous online bibliographic resources.
- Plugins allow you to import and quote saved citations in Word and Open Office
- Citations can be exported in Bibtex, XML or the Endnote / Refworks friendly RIS format
- An online user community allows you to discover and share citations with other users in your field
- Visit the Zotero website for downloads, video tutorials and more details
- The University Computing Service also provide a workbook> [pdf format] on installing and maintaining Zotero
Zotero can be configured to work with our eresources@cambridge OpenURL Link resolver to check if full text is available for a resource:
- Click on the 'Z' icon in the bottom toolbar in frefox
- Click on the 'cog' icon for preferences and select the 'advanced' tab
- In the text box marked 'resolver' at the bottom enter: http://tf5lu9ym5n.search.serialssolutions.com/
- Keep version set to 1.0
- Clicking on the Locate button in the upper right-hand corner of the Info tab will attempt to locate text for a citation
Zotero can also be configured to work with our proxy server to access full text resources:
- Click on the 'Z' icon in the bottom toolbar in frefox
- Click on the 'cog' icon for preferences and select the 'proxies' tab
- Click on the '+' button
- In the hostname field enter: ezproxy.lib.cam.ac.uk:2048
- Tick 'Multi-site' and 'Automatically associate new hosts'
- Enter the scheme 'http://ezproxy.lib.cam.ac.uk:2048/login?url=http://%h/%p'
- Uncheck 'Automatically recognize proxied resources
- The first time the user visits a journal website, they must click this bookmarklet to proxy the page. Zotero will then recognise the proxy or that site, and on subsequent visits use it automatically
- Zotero will use this information to route URLs through our proxy server, making access to full text online easier for users 'off campus'
EndNote is reference management software that enables you to store and manage your references. It will then create bibliographies from these references automatically.
Endnote is compatable with a wide range of references found online. Citations from resources can be automatically entered into EndNote and do not need to be typed in manually.
Depending on the resource, there are three different ways that references are imported into EndNote:
- Some electronic resources can be searched from within EndNote - through the EndNote interface - using connection files.
- In some resources there is an option to export from the resource directly into EndNote.
- Other resources allow results to be exported as a text file, this text file can then be exported into EndNote using filters.
Endnote 3x + 4x - Find full text options
The latest versions of Endnote can be configured to automatically check for and download full text from saved citations, using the library's OpenURL Link Resolver and Ezproxy authentication mechanism.
Access to licensed material is restricted to current students, staff and faculty of the University of Cambridge and requires a Raven username and password with the appropriate privileges.
- Go to the preferences panel (edit menu - > preferences)
- Select 'find full text' from the menu on the right
- Tick the OpenURL box
- For the OpenURL path enter:http://tf5lu9ym5n.search.serialssolutions.com/
- For the ezproxy path enter: http://ezproxy.lib.cam.ac.uk:2048/login
- Click on the 'apply' button
Downloading full text from a citation:
- Right click on a citation in your library
- Select 'find full text' from the menu
- Select 'authenticate' from the submenu
- You will be prompted for a Raven Username and password - enter these and press the 'submit' button in the pop-up window
- A list of titles will appear, ignore this and click on the 'done' button. You will only need to do this once per Endnote session
- Now right-click again on a citation, Select 'find full text' from the menu and 'find full text' from the submenu
- You will be reminded of possible license restrictions around access to full text
- Endnote will query our OpenURL server and attempt download available full text for the citation
- Full text will not always be available. Possible reasons include lack of availability, and incompatibility between Endnote and the journal website
Connections to electronic resources:
Filters and connection files written for many of the electronic resources available at Cambridge University can be downloaded from ftp://ftp.csx.cam.ac.uk/pub/pc/EndNote/ (for PCs) or ftp://ftp.csx.cam.ac.uk/pub/mac/mac_cam_only/OS_9_and_Earlier/Licensed_Applications/EndNote/ (for Macs).
Endnote 3x + 4x - connections to Newton catalogue:
Endnote 3 comes with a preconfigured connection to the Newton catalogue. Details for this catalogue are incorrect on some versions of Endnote.
The existing connection file can be edited or a new one created (Edit menu -> Connection files). Please consult the Endnote help for detailed instructions on how to do this.
Connection details for catalogues are as follows:
- server address: newton.lib.cam.ac.uk
- Database name: Voyager
- Record Syntax: OPAC
- Element Set: F
- Text: ANSEL
The port required will depend on which Newton catalogue you wish to connect to:
- Port ID: 7790 - Cambridge University Library & Dependents
- Port ID: 7190 - Cambridge University Library Manuscripts and theses
- Port ID: 7490 - Colleges A-N
- Port ID: 7590 - Colleges P-W
- Port ID: 7690 - Departments and faculties A-E
- Port ID: 7290 - Departments and faculties F-M
- Port ID: 7390 - Departments and faculties O-Z
- Port ID: 7090 - Affiliated institutions
A specifc connection file for the University Library is also available.
Please be aware that there are also some resources for which filters and connection files are not available - references from these resources have to be entered manually.
Further instructions on how to use EndNote can be found in the Computing Service leaflet M313 [PDF format].