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Ordering Images

Please follow the simple steps listed below. They will enable you to order images and other audio-video services. Completing the online request form will help us to track the order. You must complete a separate licensing process before using pictures in a publication, website or broadcast.

***Please note that we will are reviewing our systems and the online request service will not be available from Friday 1st February 2019 at 1400 until Monday 4th February at 1700.***

Step 1: Image request

Complete the online image request form with as much information as you can provide.  It is important that you give full contact details, and describe the material you want to be reproduced. Please specify what kind of image you require (e.g. for personal study or an image for publication). You will also be asked to review and agree to our terms and conditions.

Step 2: Copyright declaration

Once submitted you will receive a copy of your request by email along with a copyright declaration form. We will ask you to print, sign and return this form as a scan or by post (see contact details). This is a requirement under UK copyright law. We will not be able to complete your order until we receive a signed declaration from you.

Step 3: Quotation

We will provide you with a quote within two weeks. We may ask for more information if necessary. Please note that special collections material can usually only be imaged using professional or specialist photography. Only modern printed material is suitable for photocopying.  

Step 4: Payment

Our quotation will state the amount you will need to pay along with instructions on how to make a payment. Only after you make a payment can we supply the images. This is usually within three to four weeks, depending on our current workload and the type of imaging required.

Step 5: Receiving your images

There are three ways you can receive the pictures:

  • online (download link)
  • by post
  • collect in person at the Library Reader Services Desk

We do not offer printing services other than colour photocopying.

Please check the images within 7 days of receiving your order and contact us if there are any issues

Some material may take several weeks to process. Orders might involve a curator or conservator to check the material before it can be safely imaged, or it might require specialist photography.

Quotations are valid for thirty (30) days. Unless we hear from you, your request will be cancelled after this time. If you need the copies in the future, you will need to restart the process.

Contact us

Digital Content Unit
Cambridge University Library
West Road

Phone: +44 (0) 1223 765741
Fax: +44 (0) 1223 339684



Image request form

Licensing request form 



Audio-visual Services:


  • Imaging of library materials (including theses)
  • Licensing of Library materials
  • Product photography for catalogues, exhibitions etc.
  • Event and conference photography
  • Video making – events, interviews, conferences, short films
  • Multispectral photography
  • 3D photogrammetry


Digitisation Services:

  • Support to researchers in planning digitisation projects
  • Support for large-scale imaging projects, including off-site imaging
  • Help and advice on technical issues such as metadata and imaging standards
  • Hosting of digitised collections from other institutions