This page provides further information on using and accessing the collections within the Map Department, including the processes for ordering, fetching, reserving and handling the material.
Before visiting the Map Room please note our opening times and for more information on viewing maps on Saturdays click here.
All items held within the Map Department are consulted in the Map Room (find us on the Library Floorplan). The Room has specially designed tables and benches upon which it is possible to view even our largest items. It also houses our card catalogue and Ordnance Survey Map Data PC. Staff are always on hand to help access our collections for both first time and experienced users.
The Map Room has been in the same location in the University Library since the building was opened in 1934 although it underwent significant renovation and improvement during 2007-2008. More information can be found here.
Ordering and Fetching
Aside from a small reference collection in the Map Room all material has to be fetched on request from closed stacks. To order material a form must be completed for each item required and handed to a member of staff in the Map Room. Orders may be submitted at any time, however, those submitted within 20 minutes of the time of closing will not usually be available until the following day.
Readers must show a valid Reader’s Card or University Card when submitting order forms.
All items can normally be fetched in under 10 minutes although we regret that no fetching is possible between 12:45 and 14:00. If not immediately consulted fetched items are kept for three days before being sent back to the shelf.
When collecting their order, readers must sign a receipt for each item on the appropriate part of the order form. Readers are held responsible for all items fetched until they have been returned to a member of staff. On return the member of staff will check the items against the signed receipts, which will then be given back to the reader.
Readers who wish to reserve items for their further use must hand them to a member of the Map Department staff with a completed reservation slip validly dated. Unless prior arrangement is made, items may not be reserved for more than three days.
Laptops and wireless networking
Readers may use laptops and other connected devices in the Map Room at any desk. Plug sockets are provided in all the desks and benches.
Access to the UniOfCam and Eduroam wireless networks is available in the Room. Please click here for further information on accessing and connecting to the Library's wireless networks.
Transfer of material
Items may not be removed from the Map Room without permission. It is possible to make arrangements, on application to a member of the staff in the Map Room at least 20 minutes prior to the time of closing, for the transfer of most material to the Munby Rare Books Room for use there after the Map Room closes. Please note that it may not be possible to consult some of the largest items in the collection outside of the Map Room due to their size.
Borrowing of certain books and atlases is permitted by readers with existing borrowing rights subject to special procedures. Applications to borrow must be made to a member of staff in the Map Room at least 20 minutes prior to the time of closing. Sheet maps may not be borrowed.
Handling of items
Readers are reminded that all Map Department items should be handled with the greatest of care. Book-rests are available and should be used, particularly with large volumes. Open volumes should not be placed on top of one another and should not be leant upon. Maps must be laid flat on work surfaces and should not be folded or creased. Transparent acetate sheets are available to be placed over maps and atlas pages if intensive examination is anticipated. Staff will advise on the appropriate handling of some items.
For hand written note making only pencils may be used in the Map Room.
Items for Sale
The Department has a small collection of locally produced maps that are available to buy in the Map Room. Please note that the maps are only available for sale during normal opening hours and to access the Map Room you will need a valid Readers ticket for the University Library.
Details of the items can be found here.
Image credit: extract from Maps.c.72.93.10