Cambridge Libraries Survey: data and privacy information

How will my data and privacy be handled?

The Head of Assessment and User Experience at Cambridge University Libraries is primarily responsible for the data gathered through the survey. Other staff members of Cambridge University Libraries may also act as assistants and may have temporary access to some, or all, of the data.

Data gathered through the survey includes quantitative data from Likert rating scale questions. It includes qualitative data from the free-text comments field. It includes network addresses and may also include personal data, i.e. names and contact details from survey respondents who wish to be entered into a prize draw on completing the survey. Names and contact details are not linked to survey responses, are stored separately, are only be used for the prize draw exercise and are deleted after the exercise has been completed. Network addresses are removed from the data by Cambridge University Libraries before the data is analysed. All data is held securely on University of Cambridge servers.

Data will not be kept for any longer than it is needed, and will be securely disposed of after a maximum of seven years from the date of its collection.

Cambridge University Libraries (CUL) may share data, analyses and reports related to College and Department/Faculty libraries and their users. Cambridge University Libraries are committed to protecting respondent anonymity and every care will be taken to ensure that it will not be possible to identify an individual. If there is any danger of data identifying an individual respondent that data will not be shared and only seen by the CUL Head of Assessment and User Experience. Names and other information that has the potential to identify an individual are removed from the qualitative data immediately after it is received and before any analysis of that data is conducted.